Org. Registration
Org. Activities
Vinzons Hill Tambayan Complex
Vinzons Hall Venue
Office of the Vice Chancellor for Student Affairs, University of the Philippines Diliman
Systemic violence remains rampant throughout the world today. All around the world, and most especially in third world countries like the Philippines, such violence persist due to prevailing power structures, and as such lingers at the core of class struggle. These infographics, which tackle such forms of violence like extra-judicial killings, domestic violence, human trafficking, and labor oppression, set the backgrounds and reflect the figures from which we draw the realities. These are all manifestations of how the Philippines, along with other developing countries, should take strides into putting into place legal and structural protections to, at least, inhibit, and at most, eradicate these forms of violence.
At the centre of such discussions is what a particular country’s government is doing in order to combat such atrocities. As its constituents, we look to the state to draft, enact, and enforce public policies for the protection of its peoples. As these graphics would show, there are indeed laws and policies in place. However, over time, such laws begin to be ineffective, leaving out nuances which come with the changing time. That, or as laws improve over time, figures would somehow dip, yet slowly creep back up as the law suits into adjustment. One example is our existing policies against domestic violence. While we reaped victories in the improvement of the law by means of, say, recognizing economic abuses in the Republic Act 9262 in 2004, or in the enactment of the Magna Carta for Women in 2009, progress by numbers were disappointingly short-lived. Reports of domestic abuse in the period following these developments decreased, but slowly increased back as time went on.
Such trends do not speak of the whole picture, only what is reported and so is reflected in numbers, but what it implies is that, while the first line of defense remains legal, such problems persist because it is, as the Philippine Commission on Women states, a “pervasive social problem”.
Indeed, while the law will always be upheld and enforced at every possible juncture, it only helps those who seek its deliverance, those who report their cases. Unfortunately, in more times than the state would want to hope, affected parties don’t report anymore. This may be due to various reasons, but all boiling down on prevailing power structures. Women don’t report their sexual abusers, in fear of the latter fighting back, even if it’s their own husbands, or their own family members. Labor groups are discouraged, even barred from unionizing which should abet their struggle for better workers’ rights, in fear of getting axed from their jobs. People accused, albeit how mildly or imprecisely, of patronizing drugs would rather turn themselves in, in fear that, should they remain on that list longer, they would perish as the war on drugs rolls on its dirty path.
And certainly many more in shrouds, which aren’t to say that any figure drawn and tallied from formal reports should be interpreted as false or inaccurate, but they also shouldn’t be taken on face value, without at least seeing the bigger picture: knowing all factors involved, legal and otherwise. Ultimately, these
graphics still, at their best capacity, reflect the reality in our countrymen, mostly the impoverished, live in. Thus, the steps we take in ensuring that these are eliminated in time are crucial, because they are steps which largely involve us, actors of change, going out of our comforts to immerse in the basic masses. We are expected to see how the law trickles down to the poorest of the poor, and, along the way, it passes through the hands of people in power. This is why all counts of violence are deemed state sanctioned. This is how the truth behind the numbers and statistics are kept.
This is in part saying that militancy is key in enacting change. These infographics help us in our immersion in that it manifests what the law includes, and what it neglects, or how and to whom it is both partial and impartial. Change is enacted both within the doors of the legislators, and under the roof of the most impoverished farmers, workers, wives, children, women, citizen. It is both here and there: here, within the academe where inferences are formed out of historical bases, and there where empathy is cultivated out of living and struggling alongside the basic masses. Once the connection is drawn, it is up to us now, the decisive self, to synthesize, to act, and to struggle, consistently and even endlessly, with these people for the change we seek.
Resource:
“Violence Against Women (VAW)”. Philippine Commission on Women, 2010. Accessed 05 March 2018.
Mga Karapatan bilang Rehistradong Organisasyon:
Tungkol sa mga Gawain sa loob ng taon:
Iba pang paalala:
Nobyembre 2018 – 1st sem
Mayo 2019 – 2nd sem
Tandaan na pinakatungkulin pa rin ninyo ang pag-aaral kung kaya’t huwag magplano ng mga malakihang aktibidad sa panahon ng paghahanda para sa pinal na eksam. Maaaring magsagawa muli ng mga aktibidad pagkatapos ng huling araw ng pinal na eksam.
Maraming salamat sa inyong pakikiisa.
Venue Reservation Links:
Attachments:
Requirements (vary) according to specific request:
Reiteration from:
17 June 2003 Guidelines
Prof. Ma. Theresa M. Jazmines
Vice Chancellor for Student Affairs
Updated AY 2015-16
(use ctrl+F to search for your topic) |
|
What is the difference between an ARF and AAF? | From 1999 to 2014 the Activity Request Form (ARF) was used by OSA as template for the submission of student org. activities for approval and endorsement. It was later updated in 2014 to Activity Approval Form (AAF). The two forms have almost the same content with minor revisions as needed by the different offices signing the form. |
Why are AFFs required? | The AAF serves as documentation and permit
for the org's activities. It bears the signature of the faculty adviser which assures the University that the activity headed and initiated by the student organization follows the Mission, Vision and Goals of the University. |
Does an organization need to submit an AAF if the event is at Balay Kalinaw or off-campus and no posters were put up for publicity? | Yes. All activities should be submitted through the AAF. This serves as documentation for the actual events/ activities by the org for that Academic Year. |
What will happen if the org decided to change the date or venue of the activity? | The officer-in-charge should bring the approved AAF to OSA to inform and update the AAF Trak regarding the changes in the activity. |
What if the org will sell tickets? | There are additional forms/ letter to be attached to the AAF upon submission to OSA. The OVCCA must be informed of all types of organized selling conducted inside the campus. |
If the org has free food for the participants and members, do we still need to add request for BCO? | There is no need to seek permission to distribute free food to participants unless sampling is involved. Also, if concessionaires were employed, a permit must be requested for entry of their vehicles |
Why are food sales not allowed? | Food sales are no longer entirely banned but are regulated.
The OVCCA will approve, monitor and collect payments from all dry goods/ food sale activities within the UP Diliman Campus. Student organizations/ Student Councils are limited to only one (1) request per calendar year. Each should be for a maximum of four (4) days only. Dry goods/ Food sale will be allowed only for two weeks every month and will run from Tuesday to Friday. A maximum of three (3) stall/ booths will be allowed per day of request. Concessionaires may set-up a white tent with a maximum size of 10ftx10ft. The sponsoring student organization shall be responsible for their concessionaires and will also be held accountable for any violations committed during the event. |
What are the allowed sizes of posters? | The sizes of poster allowed are from 8x11 size to cartolina size only. Any poster smaller than a short bond paper is considered as a flier and is not allowed within academic grounds. |
Why is the cut-off for first semester, org activities so early? | The moratorium has been the same since 1999. For clarification, all internal activities (GAs, meetings, planning, etc.) are not prohibited. It is only the external events/ activities, e.g. symposia, fun runs, IGPs etc., which the office will not endorse, considering the manpower and efforts the students would need to provide when time should be appropriately given to requirements for end of classes and studying for final exams.
College-based organizations however, may get permission from their respective college heads. |
Can you give handouts or print-outs for guidelines and other important memos? | Our office provides copies whenever needed, however, we want to be environmentally conscious so we always keep the information on our website and social networking sites complete and updated. |
Are the organizations allowed to submit an AAF if we are still not registered during the registration period?
What can we do if we have a scheduled activity during the registration period? |
If the date of activity is within the registration dates and if the organization was officially registered from the previous semester, you may submit an AAF for approval and endorsement. |
Do we still need to submit an AAF for the tambayan repainting? | Yes. You need to submit a letter of request to OSA. Do remember that the tambayans are still the property of the University and any alterations to them must be permitted first. |
What if the organization has a bigger organization off-campus, what are the things we need to do whenever we have events outside with the bigger org? | You need to submit a properly accomplished AAF if you are the organizer of the activity/ event.
You need not submit anything if the officers and members are attending as participants. |
Are Oriental lanterns, banderitas, flags balloons, etc. allowed? | No. Please be conscious in maintaining and taking care of our environment. Oriental lanterns may start a fire on dry grounds and trees. Banderitas and flags contribute to additional trash after the events if not cleaned up. The CMO and OSA do not have any custodial staff who will clean after the events.
Balloons are not very helpful in the preservation of our marine life. There are readily accessible articles even online regarding this problem/pollution. We hope that you can come up with more innovative ideas which are more environment-friendly. |
Will a self defense ACLE be allowed to take place within the UP Grounds? | Yes and no. Since the ACLE is a bi-annual activity headed by the University Student Council, seek help and advise from your councilors in charge and submit an AAF to OSA for the endorsement of your activity. |
Do we have rules on fireworks display and sky lantern flying? | The OVCCA has rules and guidelines in maintaining the academic grounds. Please visit their office or website. |
Venue reservation |
|
The submission of AAF is the same with pencil booking a venue. | No. Submission of the AAF to OSA does not mean that the venues requested shall be automatically pencil booked or approved and given to the requesting organization. As its name implies, the AAF is for the assessment and endorsement of the activity before submission to the office/s granting the permission for the request/s.
For AAFs requesting for Vinzons Hall venue reservations, the time and date shall be blocked in the OSA website upon submission to avoid double booking while waiting for approval. Make sure to check the AAF Trak and the website within the suggested number of working days for approval to make sure that use of venue was granted. |
The AAF blocks and ensures the reservation of venue. | The organization should take note of official University and College activities which are given priority for the use of venues. The University or College can withdraw approval of the reservation upon receipt of information from higher offices regarding use of venue for University or College activities. Organizations will be informed in advance so as to let them make necessary alternative arrangements. |
All venue schedules are available at OSA or at the Office of the Vice Chancellor for Community Affairs (OVCCA). | OSA only schedules requests for Vinzons Hall student activity venues while the OVCCA schedules requests for all other venues within the academic grounds that are not under the jurisdiction of a specific college. All venue requests within a college should be addressed to their respective officer in charge. |
Can we reserve a venue even if we are not yet registered as an org? | If the date of activity is within the registration dates and if the organization was officially registered from the previous semester, you may reserve a venue. |
Can informal events be held in the Acad Oval w/o permits (e.g. mini games)? Are there available security/medical service from UP that orgs can contact to ensure safety of the participants during the event? Is it free? | - As long as it is not disruptive to other people and the number of participants is kept to a minimum.
-However, priority shall be given to those who properly reserved for the use of the grounds. - Security and medical services are available for a nominal fee. The request is included in the forms/ required attachment for the AAF. |
My org is currently looking for possible venues within the campus for a fair (food concessionaires, booths, performances, etc.) We'd like to inquire about the rental fees for the Sunken Garden, as well as the first floor of Bahay ng Alumni. | We regret to inform you that we cannot answer your inquiry.
The Sunken Garden is under the Office of the Vice Chancellor for Community Affairs. You may contact them at 981-8500 loc. 8600 or 8601. The Bahay ng Alumni, is under the UP System. You will have to contact them directly or visit their office at the Bahay ng Alumni. |
Is UP Town Center an off campus venue? | The UP Town Center is currently not under the UP Administration (on lease). It is considered an off-campus venue. |
Do we have to pay for photo shoots or filming of teasers for the org? | Payment is based on the OVCCA Guidelines on the Use of UP grounds. Submit an AAF so that you may request for discount or waiving of fees for small and/or internal org events.
Photo shoots and filming for ads and partnership with outside companies will be subject to Non-UP Guidelines. |
Attachments/ Requirements |
|
The required attachments shall be asked only upon submission of AAF. | The list of requirements/ attachments has been made available through the website to allow the officers of the organization to assess their needs according to their plans for their activity. It is possible to attach all requirements upon submission. As much as possible, we try to avoid loose attachments which can be misplaced. |
The AAF may be submitted without attachments. | The attachments' purpose is not for filing only but to bring clarification and justification to your plan of action. It is read by the Coordinator and the Vice Chancellors to understand the plan and purpose of the event. Sometimes, when the requirements are incomplete, it is hard to endorse an activity especially since the office automatically forwards the AAF to the OVCSA and the OVCCA, therefore placing the AAF to pending or worse, the disapproved folder. |
We can submit the AAF without the signature of the faculty adviser. | The signature of the faculty adviser plays an important role in the endorsement of the activity. If the current faculty adviser of the organization is not available, the organization should submit to OSA another Letter of Consent of another junior faculty adviser who can assist the current adviser during the different activities of the organization. |
Submission |
|
Can anybody from the organization sign the AAF as the org's official representative for the activity? | The AAF should bear the name, contact details and signature of the officer-in-charge of the activity. All questions regarding the activity shall be directed to the officer-in-charge. |
The approval and endorsement of our AAF will only take one (1) day to accomplish. | OSA published a matrix of possible working days needed to complete the endorsement for each activity type. The matrix was made according to the usual time it takes before an AAF is “available for pick-up” in the AAF Trak. |
An AAF can be submitted weeks prior to the date proposed for the activity. | The organization may submit an AAF 2 months prior to proposed date of activity. There are venues in the campus that are filled up as early as 2 months especially during peak seasons. |
There is no need to submit an AAF if the activity is off campus. | The AAF serves as accomplishment report during the registration. All activities of the organization must be submitted through the AAF to OSA. |
Partnership between an officially registered organization and an outside organization or a company or an unregistered org. is allowed. | There had been reports that companies and organizations are using partnerships with registered organizations merely to gain access and use the University facilities with discounted fees or for free.
OSA would like to ensure that activities within the academic grounds share the same Mission and Vision that the University aims to give its constituents. Make sure to attach copy of MOAs upon submission of AAF. Fraud or making false statements and practicing any deception, in connection with the use of University facilities or use of Intellectual Property of the University is punishable under the 2012 Code of Student Conduct of UP Diliman. |
Approved AAF Pick-up |
|
The suggested number of working days is absolute. | Since 2014, OSA has been using the AAF Trak to help monitor the AAFs submitted. Due to the increase in number of activities by the student organizations, tracking the papers through logbooks and phone calls every time are no longer efficient. With the use of AAF Trak, OSA can view if the AAFs submitted to the OVCSA are already signed and are possible already in transit. Org, representatives can view if their AAF is “approved”, “disapproved” or is already “available for pick-up” |
What are the different status in the AAF Trak? | “Approved” status may mean that the AAF is currently being submitted to another office or is currently in-transit.
“Pending” status may mean that there is a deficient requirement/attachment or is currently being forwarded to another office for an opinion. If pending status remained for more than 3 working days, the officer in charge may visit OSA to follow up on activity. “Disapproved” status may mean that there is a conflict on requested schedule or the officer in charge needs to visit OSA and learn what else can be done for the approval of the activity. |
Can the organization submit and collect their AAFs from other offices? | For the OSA, OVCSA and OVCCA, submission and collection of AAF by the organization is greatly discouraged. The current system helps the different offices in monitoring and segregating the requests away from other office concerns and vouchers. The organization still submits the AAF for College requests and TTBDO. |
Should there be questions regarding student org activities is not answered here at the website, please do not hesitate to contact us through the form below. |
Activities to be conducted inside the UP Diliman Academic Grounds.
Any student organization which wishes to conduct an activity inside the University must submit a properly accomplished Activity Request Form (AAF) to OSA following the schedules of submission to ensure availability of signatories and venue.
Activities to be conducted outside UP Diliman (regions or provinces), including those outside the academic grounds like UP-Ayala Techno Hub, UP Town Center, Brgy. UP campus, other Universities, Mall (near UP Diliman) venue.
Any organization which will conduct their activity outside the University must submit to OSA a properly accomplished AAF with approval of the adviser of the off-campus venue and confirmation that the adviser/s or his/her designated representative shall be physically present during the event.
Let us make this year academically and socially satisfying for all of us.
Please follow the guidelines to avoid unnecessary expenses and efforts.
Please visit and read our website for additional information and opportunities for your organizations.